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Creating and using macros in WPS Office can dramatically improve efficiency by automating repetitive tasks such as adjusting font sizes and colors, inserting standard sections, or applying consistent styles across multiple documents. Whether you work with data tables in WPS Spreadsheets or documents in WPS Writer, you can capture a series of steps and trigger them instantly, cutting down on workload and minimizing mistakes.

To begin, open the WPS Office application you intend to use—the document editor for text files or the spreadsheet tool for numerical work. Navigate to the the ribbon’s View panel. Look for the Macros option and click it. From the dropdown menu, select Capture Action Sequence. A dialog box will appear where you can assign a name to your macro. Choose a precise and meaningful title that indicates its purpose, such as StyleTitleBlock or AddDefaultFooter. Use only letters and numbers.

Next, decide where to store the macro. You can save it in the current document only, which means it will be accessible exclusively in this context. Alternatively, you can store it in the global template, making it available in every new file you open. For the majority of users, storing it centrally is advised if the macro will be used frequently.

Once you’ve set the options, click Start to begin recording. WPS will now record all your inputs—the text styles you apply, the data areas you mark, the toolbar options you activate, and your hotkey combinations. Perform the precise order of actions you wish to repeat. For example, in a text file, you might select a paragraph, apply bold formatting, change the font size to 14, align it to the center, and add a border. In a data sheet, you might style the top row with color, bold font, and centered content.

When you have completed the sequence, return to the View tab and click the Record tool once more. This time, select Finish Recording. Your macro is now committed and available for execution.

To run the macro, go back to the Macros option in the View tab. You will see your previously created automation shown in the panel. Select it and click Execute. The recorded sequence will execute automatically, applying each operation you captured. You can also set a custom hotkey for quicker activation. To do this, click the Macro menu, select your macro, then choose Configure. In the dialog that appears, enter a key sequence such as Ctrl+Shift+M. This allows you to activate it instantly with a key press.

It is important to try it on a dummy file first before using it on important files. Macros repeat actions without deviation, so if a step was unintentionally included or if the macro depends on absolute locations, it may fail on other files. For example, a macro that formats a specific cell range will only target those exact cells unless the document layout matches exactly.

Macros in WPS Office are stored as lightweight procedure files, but they are not editable through a code interface like in Microsoft Office’s VBA. This means you are unable to edit the script directly to refine the macro’s behavior. For power users requiring customization, exporting the macro to another platform or using alternative automation tools may be necessary.

To manage your macros, use the Macro manager and select Edit Macro Library. Here you can view, rename, delete, or export your saved macros. Exporting allows you to transfer macros to others or preserve it for later recovery. The exported file will be in a.wpsm format, which can be imported later through the same Manage Macros menu.

Remember that macros can only be recorded and run in WPS Office’s desktop applications. Macros are unavailable on smartphones or browsers. Always ensure macros are allowed by your privacy preferences. Go to Menu > Options > Protection, and under Automation Security, choose to permit macros in safe files or activate all automation features if you are confident in their source.

By mastering macros, you transform WPS Office from a basic office suite into a powerful productivity tool. Whether you are a educator preparing lesson materials, a professional preparing monthly financial summaries, or an HR specialist creating uniform forms, macros eliminate the tedium of repetitive actions and enable you to prioritize meaningful contributions. Begin with basic recordings and expand over time into a personalized automation toolkit.